Privacy policy

ICFO endeavours to safeguard and protect the privacy and confidentiality of your personal data pursuant to applicable laws (GDPR) and implementing regulations.

To help achieve this goal ICFO has drafted this Privacy Policy, which describes how we collect, use and otherwise handle “Personal Information” we receive from you when you use this Website and explains the circumstances in which we may transfer this to others.

“Personal Information” as referred in this Policy consists in information such as email, telephone number and address you provide as well as your personal preferences, choices and requirements specific to particular requests or services.

Our Privacy Policy must be read together with any other legal notices or terms and conditions also available on our Website (Terms of use).

If you have any questions in relation to this Privacy Policy, or if you would like to contact us to exercise your rights as stated in this Privacy Policy, you may contact us to the address, telephone or e-mail below stated.

Website responsible

The website (the “Website”) is owned and operated by the Institut de Ciències Fotòniques (“ICFO”) with registered address at Av. Carl Friedrich Gauss, 3, (08860) Castelldefels, Barcelona, Spain, registered before the Foundations Registry (Registre de Fundacions) of the Generalitat de Catalunya under number 1651, telephone number (+34) 93 553 4002, e-mail address

Collection of Personal Information

Provided your previous consent or the need to fulfil a legal obligation, ICFO requests Personal Information that is appropriate for, relevant to and necessary for the purpose for which it has been collected, when required to:

  • Provide you with services and/or information: to satisfy your requests and respond to your queries. This includes the information provided through the emails and contact information available at the Website.
  • For marketing purposes: to send institutional communications, in order to keep you informed of events, developments, news and activities carried out by ICFO, to handle the sending of information and documentation we believe may be of interest to you, to help improve our services via communications, surveys or requests and to contact you when this is required for satisfying any of the mentioned purposes. You can of course refuse to receive any such communication at any time by contacting ICFO or by using the “unsubscribe” option included in any marketing e-mail or other marketing material received
  • Provide technical support to users
  • Host and maintain the Website

Personal data will be kept by ICFO as long as you do not request its deletion.

ICFO does not process any Personal Information for individuals under 13 years old who are asked not to provide any personal data via contact methods available on the website.

Cookies Policy

ICFO may implement browsing surveys and traceability systems and/or devices in order to collect information for the purposes of establishing general user trends and improving browsing (e.g. cookies).

Information obtainable from browsing may include: the Internet service provider’s domain name in order to ascertain the geographic origins of the computers accessing the web; Internet addresses which redirect navigation to ICFO’s website in order to analyse and evaluate sources of interest in ICFO; browsing dates and times in order to optimise browsing according to traffic peak/off-peak hours; daily web traffic to each section of the web. The tools employed to analyse browser activity have been designed to conduct statistical surveys, and will not be used to identify individual visitors.

Amendments to the Privacy Policy

This Privacy Policy has been approved by ICFO. ICFO reserves the right to amend this policy in the future in accordance with its own criteria or in response to any legislative or judicial development. In the event of an amendment, the updated policy will be published on the ICFO website and each particular case will be governed by the policy in rigor at the time the website was accessed.

Additional information

Security. Our Website is hosted on servers in the EEA. We employ appropriate security measures to help protect your Personal Information and guard against access by unauthorised persons. Information storage is on secure computers in a locked information centre and information is encrypted wherever possible. However, as the transmission of information via the Internet is not completely secure we cannot guarantee the security of your information transmitted to our Website.

Confidentiality. We acknowledge that the information you provide may be confidential. We do not sell, rent, distribute or otherwise make Personal Information commercially available to any third party, except that we may share information with our service providers for the purposes set out in this Privacy Policy. We will maintain the confidentiality of and protect your information in accordance with our Privacy Policy and all applicable laws.